Intelligent Engineering & Procurement Workflows

Streamlining Engineering & Procurement Workflows with Analytics, Automation, and AI to Maximize Project Outcomes
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  CONTEXT



Hundreds of engineers and procurement specialists followed unique, informal processes that collectively spent tens of thousands of hours orchestrating data, documents, and people across thousands of projects annually, from design through construction.

The client needed a business solution—incorporating formal processes and digital applications—to eliminate waste and inefficiencies while unlocking performance improvements, cost savings, and project insights.

ACT Solutions developed four key products to enhance engineering and procurement performance, culminating in an Engineering & Procurement Digital Toolbox. These solutions significantly improved efficiency, reduced costs, and enabled data-driven decision-making. The Digital Toolbox provides a scalable foundation for sustained operational excellence, future growth, and strategic sourcing opportunities.

  Case Study Summary


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Vision

An international pipeline company managing thousands of capital projects annually required a modern, scalable business solution to optimize engineering and procurement workflows. The primary objectives were to:

  • Eliminate manual inefficiencies that slowed project execution.
  • Standardize data and workflows across engineering and procurement.
  • Enhance visibility into material demand to enable proactive sourcing.
  • Improve collaboration and reduce the administrative burden on high-value employees.
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Value

  • Operational efficiency – Engineers can focus on high-impact work instead of administrative tasks.
  • Cost savings - Optimized procurement reduces unnecessary spending and prevents delays
  • Proactive sourcing – Early visibility into demand enables better procurement decisions.
  • Scalability – Designed to support thousands of projects across multiple teams.
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Velocity & Performance

  • The first product was completed and piloted within three months.
  • All four products were developed and deployed to over 130 users within 12 months.
  • Standardized processes while accommodating diverse project types and workflows.
  • Immediate impact – The initial rollout covered engineers managing small CAPEX projects.
  • Proven financial value – Significant cost savings were achieved in the first phase.
  • Scalable architecture – Designed for seamless expansion across business units.

  KEY FEATURES

Digital Toolbox Features

The Engineering and Procurement Toolbox needed to work in tandem and drive consistency across teams while being flexible for project and material needs.


Document Manager

Bill of Materials Manager

Project Tracker

  TOOLS

The primary application for 100+ users to interact with their projects, data, and documents, including notifications and action tracking. It facilitates the stewardship of projects, documents, and materials across the project lifecycle between various functions.

Implemented across multiple features, including processing material names to detect document types and translating vendor material names to internal MDM material names.

Serves as the backbone of the application, integrating data with internal systems such as SAP and OpenText, while also managing communication and document processing with external vendors.

Provides a relational database, delivering the first company-wide integrated project list and project materials repository.

A cost-efficient document storage solution that enables external users to upload and update key documents.

Seamless integration with existing enterprise systems was critical for triggering events and synchronizing data, ensuring an efficient and cohesive user experience.